Работа в Одессе

TERMS OF REFERENCES


Duty Station: EUBAM HQ, Odessa, Ukraine
Classification:Service Contract (SC) Title of Position:Receptionist
Organizational Unit: Administration Section
Direct supervisor: Administrative/HR Specialist


Service Contract, six months, 15 June 2014 – 30 November 2014




General Functions: Under the guidance and direct supervision of the Administrative/HR Specialist and under the overall supervision of the Chief of Administration, the incumbent assists in the smooth operation of the European Union Border Assistance Mission (EUBAM) in Ukraine. The Receptionist works in close collaboration with the EUBAM Administration Section for the effective achievement of administrative results, contributing to resolving project-related issues and information delivery. The incumbent is expected to exercise full compliance with IOM administrative rules, regulations, policies and strategies.

Specific Functions:

1. Participate in data collection and maintenance of project-related files;
2. Provide oral and written translations from English into Ukrainian or Russian and vice versa as required by the Administrative/HR Specialist;
3. Proofread and/or edit the project’s correspondence and other official documents;
4. Operate the telephone switchboard, receive and respond to incoming calls, transfer them to relevant staff and respond to routine inquiries;
5. Receive all visitors, directs them to the respective offices; allow scheduled visitors to the office; issue passes to visitors and keep their IDs or passports instead;
6. Receive all kind of mail, including diplomatic mail, ensuring its proper distribution it to the final recipients;
7. Identify urgent calls/messages and inform relevant personnel;
8. Maintain staff office telephone list, staff list with photos, staff birthday list including regular updates;
9. Operate card-reading access control system and generate relevant reports when required by the Administrative /HR Specialist;
10. Make copies of the required documents for the Administration on the monthly basis;
11. Perform other functions/tasks when required by the Administrative/HR Specialist.


Recruitment Qualifications:

1. University Degree in philology, economics, finance, accounting, law, public administration or other related field;
2. Two years of experience in administrative work, accounting/finance, economics, or other substantive area is required;
3. Previous experience in development assistance or related work for a donor organization, consulting company, or NGO is a very strong advantage;
4. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling web-based management systems;
5. Fluency in both oral and written English, Ukrainian and Russian languages is a must.

NOTES:

Please send CV and cover letter in English to: [email protected]

Please, indicate the position you are applying for in the subject line of your message.

Closing date for applications is 9 June 2014; however, interested candidates are strongly encouraged to apply sooner.